Latest News from the HOA Board....
FROM BILL SEILER, HOA PRESIDENT, January 1, 2021
For February Dues should be paid by check for February while Centennial works on the transition. Information on future dues. Send here
The Villas of Asbury
℅ Centennial Management Company
PO 15126
Shawnee Mission, KS 66285
1/1/21 SNOW PLOW DECISION
After consultation, the decision has been made to NOT plow snow. There are approximately 2" of snow covering a small layer of ice and it is the HOA boards belief that conditions will be less hazardous by not exposing the ice. We are communicating as indicated in our fall board meeting.
1. SNOW AND ICE: As noted in the November 2020 From the HOA Board President, Snow removal season is upon us. (Hopefully not too often!) That means: PER THE PARKING RULES NO OVERNIGHT PARKING ON THE PRIVATE STREETS. DRIVEWAYS WITH VEHICLES IN THE CONCRETE DRIVEWAYS MAY NOT BE PLOWED DUE TO POTENTIAL DAMAGE TO VEHICLES. (WHY ARE YOU NOT PARKING IN YOUR GARAGES?) SINCE ASPHALT DRIVEWAYS ARE PLOWED, VEHICLES PARKED AT THE END OF THE ASPHALT DRIVEWAYS MAY FIND SNOW PILES BEHIND THEIR VEHICLES OR NOT PLOWED.
NOTE THAT THE HOA DOES NOT ICE TREAT ON ITS PRIVATE STREETS. The City of Olathe may treat Brentwood, but the HOA snow removal contract does not include ice treatment. Also, that contract triggers snow removal once the snow stops. The HOA Board and BGS committee will monitor ice/snow accumulation, upcoming temperatures, etc. and determine whether the underlying ice is more dangerous than removing the snow. It is our intent, based on your comments, to post information on the asburyvillas.com website and/or emails.
2. DUES PAYMENTS: The HOA members should have received a letter from the new management company asking that you send your January 2021 dues payments by check to their post office box. You will receive a further letter in January as to setting up monthly payments. It is my understanding that Sentry will not automatically deduct via auto pay any dues after January 1 (normally 5th or 6th of month) which were set up through Tiehen/Sentry (like I did when I moved in). However, if you set up reoccurring payments yourself through your own credit cards/financial institutions then you need to cancel those yourself.Your patience is appreciated in this transition. If you have maintenance issues in January, please contact the board while we work through this transition process.
3. JANUARY HOA MEETING: Unless otherwise notified, the January HOA meeting will be on WEDNESDAY, JANUARY 20, 2021 starting at 6:30 P.M. rather than Thursday, January 21 at 7:00 P.M. The new property manager will be present with an opportunity to meet her and discuss the transition. The remainder of the year we will stay on the third Thursday of each month. There was discussion from members at the most recent board meeting of changing the starting time from 7:00 p.m. to either 6:00 or 6:30. Your input would be appreciated. We know that some members of the community still work. Please email me at board-pres@asburyvillas.com or contact any board member as to this suggestion on changing the start time for the monthly board meetings.
4. TOILET WATER LEAKS: As you know, the HOA pays some 50 plus water bills and 50 plus wastewater bills per month, a major expense for the HOA. The HOA finance committee monitors those bills to identify any unusual increases in each of the buildings. The WaterOne website notes: “Toilets are the most common culprit for leaks. Don’t ignore a running toilet or put off repairs. Leaks in toilets can waste up to 1,400 to 2,800 gallons of water per day, depending on the age of the toilet and severity of the leak.” Avoiding toilet water leaks is the homeowner’s responsibility.
Thank you for your support through 2020. Of course, the community is only as good as its volunteers and participating in the committees so your help is always appreciated.
Bill Seiler, President, The Villas of Asbury HOA
MAINTENANCE WINDING DOWN. Gutter Cleaning will begin December 1 and take two weeks. Using a new company. Sign of winter: snow stakes going in later this week.
The HOA BOARD WISHES EVERYONE A HAPPY HOLIDAY SEASON.
November 19
Sentry sent out the notice for the annual meeting with attachments. It came from Amy Streeter in email and will come in regular mail. Meeting will be held at Dec 2, 7:00 p.m. If you cannot attend and want to vote by proxy, please have a member bring your completed proxy to the meeting. It is NOT necessary to mail to Sentry.
Proxy Form. President letter
Asbury Villas has decided not to hold the annual Salvation Army Benefit Breakfast this year. But as we all know the needs are greater than ever. Therefore, we still want to collect canned goods and monetary donations for the
Salvation Army.
Canned goods can be dropped off in the lobby of the clubhouse.
Monetary contributions will be collected on December 2nd at the annual meeting to elect our board members.
If you are uncomfortable doing any of the above but would still like to support the Salvation Army you may contact Susan Anderson at 913-839-3688 or sanderson43@att.net and arrangements will be made to pick up your donation.
You may also donate through the Salvation Army Olathe website. Please donate before Friday December 11, 2020.
November 5
Landscape maintenance is winding down for the season: The last mowing is scheduled for November 18 ; the BGS committee will install the "goose fence" around the retention pond after that mowing; gutter cleaning with a new contractor is scheduled in early December; fall tree trimming work (subject to the fall discount) is planned for November 8 and 9; winter trimming and landscape fall clean up will come later. Sprinkler system has been "blown out" and if you have new plantings in your mulched areas you may need to water since we are now a moderate drought area with rainfall below normal for the year.
HOA Board has approved dirt work at 29-30 asphalt driveway as part of the drainage project recently completed. That work should be done yet this year. Sod work will be completed in the spring, just as at prior drainage projects, to allow dirt to settle. Concrete work on Brentwood and Sunset is still planned for this year in the next couple of weeks.
OCTOBER 31, 2020
1. Insurance Renewal. The HOA insurance renews on November 1 each year. The HOA Board has just gone through that process with Matt Schloegel at the The Sloan Agency (our insurance brokers). This is an approximately $87,000 expense for the HOA. We are in the process of obtaining Evidence of Property Insurance certificates for the renewal and will post them on the asburyvillas.com website when received. Wind/hail deductible remains at $5,000 per building; other perils (such as fire) are $10,000 deductible per occurrence.
You are encouraged to review the article on HO-6 insurance under the Homeowners drop down owner insurance, H0-6 Policy, on the website. (The owner of the unit needs an HO-6 policy and not a renter policy and it needs to cover your personal property and any enhancements from “as built.”) This article was provided by our insurance broker when he talked at the HOA annual meeting a couple of years ago. Buying additional loss assessment coverage to cover the deductibles under HO-6 policies is relatively inexpensive and you should consider it since the normal policy has only $1,000 loss assessment.
Please consult with your insurance agent and if your agent or you have questions, please feel free to contact Matt at 913-322-2800.
2. Holiday Decorations: We are entering the holiday season. Everyone likes holiday decorations. However, you are now in a community subject to some rules. For example, holiday lights may be on your unit but no decorations or lights on trees in the common areas. Holiday items in the common area will be removed. Wreaths may not exceed 24 inches and only hung in certain places. See the Unit Exterior Policy on the website under governing documents (p.2) for seasonal decorations requirements. BIRD FEEDERS FOR THE WINTER ARE NOT PERMITTED IN COMMON AREA TREES BUT ALLOWED ON SHEPHERD’S HOOKS IN YOUR MULCHED AREA.
3. Annual Meeting: The annual meeting of HOA members is the first Wednesday in December, December 2. We are working through how we will do this given COVID precautions and may limit member attendance to one person per unit. We need a quorum of 20% of HOA members (about 40) and proxies (maximum of 3 per member) will be provided with the notice for the Annual Meeting and count for meeting the quorum. This year there are three board positions for election. At this point, all three presently serving board members plan to run for re-election for new 2-year terms. If you want to appear on the ballot, you need to submit a nomination form prior to Wednesday 5:00 p.m., November 25, 2020. Nomination forms may be obtained through any Board Member. Under our by-laws, nominations are allowed from the floor at the annual meeting, but then it will require a “write-in” vote on the ballot. You will receive a mailing later in November on the annual meeting.
4. Parking. Snow removal season is upon us. Following the parking rules in the DCR’s is necessary: NO OVERNIGHT PARKING ON PRIVATE STREETS. DRIVEWAYS WITH VEHICLES IN DRIVEWAY WILL NOT BE PLOWED DUE TO POTENTIAL DAMAGE. SINCE SNOW IS PLOWED TO THE END OF THE ASPHALT DRIVEWAYS, IT WILL NOT BE PLOWED IF THERE ARE VEHICLES AT THE END OF THE DRIVEWAYS. Parking is an ongoing issue and the Board is reviewing creating “parking tickets” for continued parking violations.
5. Budget. You will receive a mailing in early November with the proposed budget and dues for 2021. The Board and committees have done hard work on reviewing and prioritizing items. This will be an action item at the November 19, Board meeting.
October 7, 2020
PRUNING: Weather permitting, Signature will be doing the fall pruning on Monday, October 12 and Tuesday, October 13. Fall pruning includes evergreens, boxwoods, and other shrubs. It does not include roses, grasses, or perennials, which are pruned in the spring.
FOR THOSE WHO DO THEIR OWN PRUNING: tape is available in the clubhouse until Monday, October 12 for those wishing to mark bushes for non pruning. Please take only as much tape as you need.
CLUBHOUSE CLEANING. The clubhouse meeting room and exercise room will be closed on Tuesday, October 13 for fall rug cleaning.
October 1 2020
1. Projects: Thank you for the cooperation on the drainage project along Sunset and West 158th Terrace and at asphalt project at the new construction buildings 15-16. Asphalt project done and units at 16 have been listed for sale. Drainage project proceeding. Anticipate that concrete sidewalk will be scheduled next week and then asphalt driveway (entering between 29 and 30) at end of approved project. Pleased with the improvement in drainage for the community after the rain on Sunday.
2. Aeration: The HOA Board at the September board meeting approved aeration for the common area lawn in the community. Our clay soil needs it. Signature Landscaping will be marking the sprinkler heads this week and then aeration will be done. The HOA Board did not approve overseeding this year since the lawn areas are doing well. It is an extra under the Landscape project so aeration ($3253) was approved and overseeding ($5592) not approved. Will be reviewed annually as an extra.
3. Budget Process: The 2021 budget process, per normal, begins in October with the Finance Committee meeting original mark up and follow up towards the end of finalizing and approving at the November HOA board meeting in November after review and public comment period at meeting by HOA members. We are reviewing the various service contracts such as pool servicing, security system, snow removal, ground maintenance (landscaping) as well as insurance costs, City of Olathe and Water One rate increases and necessary capital (reserve) projects like continuation of painting project for next year. Generally, we are very happy with our present vendors. This year the management company and contract are being reviewed and the Board is reviewing alternatives, including the continuation of Sentry. You will receive a mailing in early November with more details which, of course, impact whether we need a dues increase for 2021.
4. Maintenance requests and updated news: We continue to work on guttering and roof matters. Rigdon recently completed various stone and brick repairs in preparation for next year’s painting project; Ryan Tree will be doing various fall and winter tree trimming, If you have maintenance issues, please send them to board@asburyvillas.com or use the request form on the website which is copied to the board.
GET INVOLVED. All HOA’s have committees and a Board. Decisions on capital or reserve projects, ARC compliance and policy, social events, clubhouse projects, financial monthly review are made by those committees and the Board. If you have complaints, then become part of the solution to those complaints.
Bill Seiler, President, The Villas of Asbury HOA
9/17/20
The outdoor pool will be closed beginning September 21 for the winter.
As we enter the holiday seasons, please be reminded of the policies concerning decoration and appropriate attachment to the exterior of your units. Exterior Unit Policies
9/1/20 Update...
In looking at prospective 2021 budget items, the BGS committee has been looking at alternatives for repairing the west trail. It was last sealed and repaired in 2017. One of the alternatives to a complete asphalt project is a grid system. A sample has been placed adjacent to the trail between buildings 14 and 15 (new construction area). Please try it out and send any comments to board@absburyvillas.com.
Have received several calls in the last week about worms in what seem to be the honey locust trees in the community (901,3301), causing premature leave loss and the tree looking failing. Go to an internet search of "honey locust trees and worms" and it advises that no permanent damage to a mature tree occurs, just makes them ugly too early. Signature and Ryan Tree have advised the BGS committee the same. Will review in the spring as to whether pre season treatment needed or maybe we wish for two weeks of below zero temperatures this winter? Thanks for the calls.
8/24/20
Drainage Project at Buildings 29-31 will begin the week of August 24. Individual units affected will be advised as work progresses.
FROM THE HOA PRESIDENT JULY 1, 2020
ARC ALERT: If you are choosing to replace mulch on your own, please make sure to use dark brown or black.
PATIO STEPS: An ARC request must be sent before you paint, and the color needs to match the trim on your unit. The HOA does have paint available upon request. Carpeting on the patio steps is not permitted.
Some updates and reminders.
1. Sprinkler System. Per the notice on the www.AsburyVillas.com website, the sprinkler system was activated in mid June. The schedule is found on that website under the Homeowners drop down, maintenance expectations, sprinkler schedule. It also is posted on the bulletin board in the clubhouse. There continue to be repairs and adjustments done on the system. If you think you have issues with the system, please email the HOA Board or contact Bob Fenton or Rick Jamieson.
2. Painting Project. The four buildings scheduled for 2020 are completed. The schedule for next year will be finalized as part of the 2021 budget process.
3. Pool. Glad to see good usage. REMINDERS: The pool closes at 10:00. That means out of the pool area by 10:00, not entrance before 10:00 and staying past 10:00. Also, do not admit persons who claim they “forgot” their access card. Have them go and get it.
4. Drainage Projects. Authorized drainage projects at the new construction and 17-18 are completed. The authorized drainage project along West 158th Terrace and South Sunset should begin later this month. That project also will include redoing the asphalt driveway entering West 158th Terrace between Buildings 29 and 30. Residents will be notified as to schedule.
5. Brentwood Sidewalk. The Board authorized replacement of a portion of the concrete sidewalk on Brentwood going north from Building 29. The remainder will be a budget item in 2021.
Bill Seiler, President, The Villas of Asbury HOA
June 16, 2020
The Villas of Asbury sprinkler system was turned on and is running as of late last week. Because of the dry weather so far in June, the turf zones are running 25 minutes four days a week and the shrub zones are running 10 minutes four days a week for 10 minutes. The schedule is found on the Asbury Villas.com website under the Homeowners drop down, maintenance expectations, sprinkler schedule. We will adjust this schedule particularly in areas of new sod. Note that the system runs in many places over night. We have had repair work done at various places in the system. If you have questions or think you have issues please contact Bob Fenton at refenton03@comcast.net or Rick Jamieson at board-liason@asburyvillas. com. If you have new plantings in the shrub zones you may need to supplement the watering as needed.
FROM BILL SEILER, HOA PRESIDENT, January 1, 2021
For February Dues should be paid by check for February while Centennial works on the transition. Information on future dues. Send here
The Villas of Asbury
℅ Centennial Management Company
PO 15126
Shawnee Mission, KS 66285
1/1/21 SNOW PLOW DECISION
After consultation, the decision has been made to NOT plow snow. There are approximately 2" of snow covering a small layer of ice and it is the HOA boards belief that conditions will be less hazardous by not exposing the ice. We are communicating as indicated in our fall board meeting.
1. SNOW AND ICE: As noted in the November 2020 From the HOA Board President, Snow removal season is upon us. (Hopefully not too often!) That means: PER THE PARKING RULES NO OVERNIGHT PARKING ON THE PRIVATE STREETS. DRIVEWAYS WITH VEHICLES IN THE CONCRETE DRIVEWAYS MAY NOT BE PLOWED DUE TO POTENTIAL DAMAGE TO VEHICLES. (WHY ARE YOU NOT PARKING IN YOUR GARAGES?) SINCE ASPHALT DRIVEWAYS ARE PLOWED, VEHICLES PARKED AT THE END OF THE ASPHALT DRIVEWAYS MAY FIND SNOW PILES BEHIND THEIR VEHICLES OR NOT PLOWED.
NOTE THAT THE HOA DOES NOT ICE TREAT ON ITS PRIVATE STREETS. The City of Olathe may treat Brentwood, but the HOA snow removal contract does not include ice treatment. Also, that contract triggers snow removal once the snow stops. The HOA Board and BGS committee will monitor ice/snow accumulation, upcoming temperatures, etc. and determine whether the underlying ice is more dangerous than removing the snow. It is our intent, based on your comments, to post information on the asburyvillas.com website and/or emails.
2. DUES PAYMENTS: The HOA members should have received a letter from the new management company asking that you send your January 2021 dues payments by check to their post office box. You will receive a further letter in January as to setting up monthly payments. It is my understanding that Sentry will not automatically deduct via auto pay any dues after January 1 (normally 5th or 6th of month) which were set up through Tiehen/Sentry (like I did when I moved in). However, if you set up reoccurring payments yourself through your own credit cards/financial institutions then you need to cancel those yourself.Your patience is appreciated in this transition. If you have maintenance issues in January, please contact the board while we work through this transition process.
3. JANUARY HOA MEETING: Unless otherwise notified, the January HOA meeting will be on WEDNESDAY, JANUARY 20, 2021 starting at 6:30 P.M. rather than Thursday, January 21 at 7:00 P.M. The new property manager will be present with an opportunity to meet her and discuss the transition. The remainder of the year we will stay on the third Thursday of each month. There was discussion from members at the most recent board meeting of changing the starting time from 7:00 p.m. to either 6:00 or 6:30. Your input would be appreciated. We know that some members of the community still work. Please email me at board-pres@asburyvillas.com or contact any board member as to this suggestion on changing the start time for the monthly board meetings.
4. TOILET WATER LEAKS: As you know, the HOA pays some 50 plus water bills and 50 plus wastewater bills per month, a major expense for the HOA. The HOA finance committee monitors those bills to identify any unusual increases in each of the buildings. The WaterOne website notes: “Toilets are the most common culprit for leaks. Don’t ignore a running toilet or put off repairs. Leaks in toilets can waste up to 1,400 to 2,800 gallons of water per day, depending on the age of the toilet and severity of the leak.” Avoiding toilet water leaks is the homeowner’s responsibility.
Thank you for your support through 2020. Of course, the community is only as good as its volunteers and participating in the committees so your help is always appreciated.
Bill Seiler, President, The Villas of Asbury HOA
MAINTENANCE WINDING DOWN. Gutter Cleaning will begin December 1 and take two weeks. Using a new company. Sign of winter: snow stakes going in later this week.
The HOA BOARD WISHES EVERYONE A HAPPY HOLIDAY SEASON.
November 19
Sentry sent out the notice for the annual meeting with attachments. It came from Amy Streeter in email and will come in regular mail. Meeting will be held at Dec 2, 7:00 p.m. If you cannot attend and want to vote by proxy, please have a member bring your completed proxy to the meeting. It is NOT necessary to mail to Sentry.
Proxy Form. President letter
Asbury Villas has decided not to hold the annual Salvation Army Benefit Breakfast this year. But as we all know the needs are greater than ever. Therefore, we still want to collect canned goods and monetary donations for the
Salvation Army.
Canned goods can be dropped off in the lobby of the clubhouse.
Monetary contributions will be collected on December 2nd at the annual meeting to elect our board members.
If you are uncomfortable doing any of the above but would still like to support the Salvation Army you may contact Susan Anderson at 913-839-3688 or sanderson43@att.net and arrangements will be made to pick up your donation.
You may also donate through the Salvation Army Olathe website. Please donate before Friday December 11, 2020.
November 5
Landscape maintenance is winding down for the season: The last mowing is scheduled for November 18 ; the BGS committee will install the "goose fence" around the retention pond after that mowing; gutter cleaning with a new contractor is scheduled in early December; fall tree trimming work (subject to the fall discount) is planned for November 8 and 9; winter trimming and landscape fall clean up will come later. Sprinkler system has been "blown out" and if you have new plantings in your mulched areas you may need to water since we are now a moderate drought area with rainfall below normal for the year.
HOA Board has approved dirt work at 29-30 asphalt driveway as part of the drainage project recently completed. That work should be done yet this year. Sod work will be completed in the spring, just as at prior drainage projects, to allow dirt to settle. Concrete work on Brentwood and Sunset is still planned for this year in the next couple of weeks.
OCTOBER 31, 2020
1. Insurance Renewal. The HOA insurance renews on November 1 each year. The HOA Board has just gone through that process with Matt Schloegel at the The Sloan Agency (our insurance brokers). This is an approximately $87,000 expense for the HOA. We are in the process of obtaining Evidence of Property Insurance certificates for the renewal and will post them on the asburyvillas.com website when received. Wind/hail deductible remains at $5,000 per building; other perils (such as fire) are $10,000 deductible per occurrence.
You are encouraged to review the article on HO-6 insurance under the Homeowners drop down owner insurance, H0-6 Policy, on the website. (The owner of the unit needs an HO-6 policy and not a renter policy and it needs to cover your personal property and any enhancements from “as built.”) This article was provided by our insurance broker when he talked at the HOA annual meeting a couple of years ago. Buying additional loss assessment coverage to cover the deductibles under HO-6 policies is relatively inexpensive and you should consider it since the normal policy has only $1,000 loss assessment.
Please consult with your insurance agent and if your agent or you have questions, please feel free to contact Matt at 913-322-2800.
2. Holiday Decorations: We are entering the holiday season. Everyone likes holiday decorations. However, you are now in a community subject to some rules. For example, holiday lights may be on your unit but no decorations or lights on trees in the common areas. Holiday items in the common area will be removed. Wreaths may not exceed 24 inches and only hung in certain places. See the Unit Exterior Policy on the website under governing documents (p.2) for seasonal decorations requirements. BIRD FEEDERS FOR THE WINTER ARE NOT PERMITTED IN COMMON AREA TREES BUT ALLOWED ON SHEPHERD’S HOOKS IN YOUR MULCHED AREA.
3. Annual Meeting: The annual meeting of HOA members is the first Wednesday in December, December 2. We are working through how we will do this given COVID precautions and may limit member attendance to one person per unit. We need a quorum of 20% of HOA members (about 40) and proxies (maximum of 3 per member) will be provided with the notice for the Annual Meeting and count for meeting the quorum. This year there are three board positions for election. At this point, all three presently serving board members plan to run for re-election for new 2-year terms. If you want to appear on the ballot, you need to submit a nomination form prior to Wednesday 5:00 p.m., November 25, 2020. Nomination forms may be obtained through any Board Member. Under our by-laws, nominations are allowed from the floor at the annual meeting, but then it will require a “write-in” vote on the ballot. You will receive a mailing later in November on the annual meeting.
4. Parking. Snow removal season is upon us. Following the parking rules in the DCR’s is necessary: NO OVERNIGHT PARKING ON PRIVATE STREETS. DRIVEWAYS WITH VEHICLES IN DRIVEWAY WILL NOT BE PLOWED DUE TO POTENTIAL DAMAGE. SINCE SNOW IS PLOWED TO THE END OF THE ASPHALT DRIVEWAYS, IT WILL NOT BE PLOWED IF THERE ARE VEHICLES AT THE END OF THE DRIVEWAYS. Parking is an ongoing issue and the Board is reviewing creating “parking tickets” for continued parking violations.
5. Budget. You will receive a mailing in early November with the proposed budget and dues for 2021. The Board and committees have done hard work on reviewing and prioritizing items. This will be an action item at the November 19, Board meeting.
October 7, 2020
PRUNING: Weather permitting, Signature will be doing the fall pruning on Monday, October 12 and Tuesday, October 13. Fall pruning includes evergreens, boxwoods, and other shrubs. It does not include roses, grasses, or perennials, which are pruned in the spring.
FOR THOSE WHO DO THEIR OWN PRUNING: tape is available in the clubhouse until Monday, October 12 for those wishing to mark bushes for non pruning. Please take only as much tape as you need.
CLUBHOUSE CLEANING. The clubhouse meeting room and exercise room will be closed on Tuesday, October 13 for fall rug cleaning.
October 1 2020
1. Projects: Thank you for the cooperation on the drainage project along Sunset and West 158th Terrace and at asphalt project at the new construction buildings 15-16. Asphalt project done and units at 16 have been listed for sale. Drainage project proceeding. Anticipate that concrete sidewalk will be scheduled next week and then asphalt driveway (entering between 29 and 30) at end of approved project. Pleased with the improvement in drainage for the community after the rain on Sunday.
2. Aeration: The HOA Board at the September board meeting approved aeration for the common area lawn in the community. Our clay soil needs it. Signature Landscaping will be marking the sprinkler heads this week and then aeration will be done. The HOA Board did not approve overseeding this year since the lawn areas are doing well. It is an extra under the Landscape project so aeration ($3253) was approved and overseeding ($5592) not approved. Will be reviewed annually as an extra.
3. Budget Process: The 2021 budget process, per normal, begins in October with the Finance Committee meeting original mark up and follow up towards the end of finalizing and approving at the November HOA board meeting in November after review and public comment period at meeting by HOA members. We are reviewing the various service contracts such as pool servicing, security system, snow removal, ground maintenance (landscaping) as well as insurance costs, City of Olathe and Water One rate increases and necessary capital (reserve) projects like continuation of painting project for next year. Generally, we are very happy with our present vendors. This year the management company and contract are being reviewed and the Board is reviewing alternatives, including the continuation of Sentry. You will receive a mailing in early November with more details which, of course, impact whether we need a dues increase for 2021.
4. Maintenance requests and updated news: We continue to work on guttering and roof matters. Rigdon recently completed various stone and brick repairs in preparation for next year’s painting project; Ryan Tree will be doing various fall and winter tree trimming, If you have maintenance issues, please send them to board@asburyvillas.com or use the request form on the website which is copied to the board.
GET INVOLVED. All HOA’s have committees and a Board. Decisions on capital or reserve projects, ARC compliance and policy, social events, clubhouse projects, financial monthly review are made by those committees and the Board. If you have complaints, then become part of the solution to those complaints.
Bill Seiler, President, The Villas of Asbury HOA
9/17/20
The outdoor pool will be closed beginning September 21 for the winter.
As we enter the holiday seasons, please be reminded of the policies concerning decoration and appropriate attachment to the exterior of your units. Exterior Unit Policies
9/1/20 Update...
In looking at prospective 2021 budget items, the BGS committee has been looking at alternatives for repairing the west trail. It was last sealed and repaired in 2017. One of the alternatives to a complete asphalt project is a grid system. A sample has been placed adjacent to the trail between buildings 14 and 15 (new construction area). Please try it out and send any comments to board@absburyvillas.com.
Have received several calls in the last week about worms in what seem to be the honey locust trees in the community (901,3301), causing premature leave loss and the tree looking failing. Go to an internet search of "honey locust trees and worms" and it advises that no permanent damage to a mature tree occurs, just makes them ugly too early. Signature and Ryan Tree have advised the BGS committee the same. Will review in the spring as to whether pre season treatment needed or maybe we wish for two weeks of below zero temperatures this winter? Thanks for the calls.
8/24/20
Drainage Project at Buildings 29-31 will begin the week of August 24. Individual units affected will be advised as work progresses.
FROM THE HOA PRESIDENT JULY 1, 2020
ARC ALERT: If you are choosing to replace mulch on your own, please make sure to use dark brown or black.
PATIO STEPS: An ARC request must be sent before you paint, and the color needs to match the trim on your unit. The HOA does have paint available upon request. Carpeting on the patio steps is not permitted.
Some updates and reminders.
1. Sprinkler System. Per the notice on the www.AsburyVillas.com website, the sprinkler system was activated in mid June. The schedule is found on that website under the Homeowners drop down, maintenance expectations, sprinkler schedule. It also is posted on the bulletin board in the clubhouse. There continue to be repairs and adjustments done on the system. If you think you have issues with the system, please email the HOA Board or contact Bob Fenton or Rick Jamieson.
2. Painting Project. The four buildings scheduled for 2020 are completed. The schedule for next year will be finalized as part of the 2021 budget process.
3. Pool. Glad to see good usage. REMINDERS: The pool closes at 10:00. That means out of the pool area by 10:00, not entrance before 10:00 and staying past 10:00. Also, do not admit persons who claim they “forgot” their access card. Have them go and get it.
4. Drainage Projects. Authorized drainage projects at the new construction and 17-18 are completed. The authorized drainage project along West 158th Terrace and South Sunset should begin later this month. That project also will include redoing the asphalt driveway entering West 158th Terrace between Buildings 29 and 30. Residents will be notified as to schedule.
5. Brentwood Sidewalk. The Board authorized replacement of a portion of the concrete sidewalk on Brentwood going north from Building 29. The remainder will be a budget item in 2021.
Bill Seiler, President, The Villas of Asbury HOA
June 16, 2020
The Villas of Asbury sprinkler system was turned on and is running as of late last week. Because of the dry weather so far in June, the turf zones are running 25 minutes four days a week and the shrub zones are running 10 minutes four days a week for 10 minutes. The schedule is found on the Asbury Villas.com website under the Homeowners drop down, maintenance expectations, sprinkler schedule. We will adjust this schedule particularly in areas of new sod. Note that the system runs in many places over night. We have had repair work done at various places in the system. If you have questions or think you have issues please contact Bob Fenton at refenton03@comcast.net or Rick Jamieson at board-liason@asburyvillas. com. If you have new plantings in the shrub zones you may need to supplement the watering as needed.