Latest News from the HOA Board....
FROM THE HOA PRESIDENT OCTOBER 7, 2020
PRUNING: Weather permitting, Signature will be doing the fall pruning on Monday, October 12 and Tuesday, October 13. Fall pruning includes evergreens, boxwoods, and other shrubs. It does not include roses, grasses, or perennials, which are pruned in the spring.
FOR THOSE WHO DO THEIR OWN PRUNING: tape is available in the clubhouse until Monday, October 12 for those wishing to mark bushes for non pruning. Please take only as much tape as you need.
CLUBHOUSE CLEANING. The clubhouse meeting room and exercise room will be closed on Tuesday, October 13 for fall rug cleaning.
October 1 2020
1. Projects: Thank you for the cooperation on the drainage project along Sunset and West 158th Terrace and at asphalt project at the new construction buildings 15-16. Asphalt project done and units at 16 have been listed for sale. Drainage project proceeding. Anticipate that concrete sidewalk will be scheduled next week and then asphalt driveway (entering between 29 and 30) at end of approved project. Pleased with the improvement in drainage for the community after the rain on Sunday.
2. Aeration: The HOA Board at the September board meeting approved aeration for the common area lawn in the community. Our clay soil needs it. Signature Landscaping will be marking the sprinkler heads this week and then aeration will be done. The HOA Board did not approve overseeding this year since the lawn areas are doing well. It is an extra under the Landscape project so aeration ($3253) was approved and overseeding ($5592) not approved. Will be reviewed annually as an extra.
3. Budget Process: The 2021 budget process, per normal, begins in October with the Finance Committee meeting original mark up and follow up towards the end of finalizing and approving at the November HOA board meeting in November after review and public comment period at meeting by HOA members. We are reviewing the various service contracts such as pool servicing, security system, snow removal, ground maintenance (landscaping) as well as insurance costs, City of Olathe and Water One rate increases and necessary capital (reserve) projects like continuation of painting project for next year. Generally, we are very happy with our present vendors. This year the management company and contract are being reviewed and the Board is reviewing alternatives, including the continuation of Sentry. You will receive a mailing in early November with more details which, of course, impact whether we need a dues increase for 2021.
4. Maintenance requests and updated news: We continue to work on guttering and roof matters. Rigdon recently completed various stone and brick repairs in preparation for next year’s painting project; Ryan Tree will be doing various fall and winter tree trimming, If you have maintenance issues, please send them to board@asburyvillas.com or use the request form on the website which is copied to the board.
GET INVOLVED. All HOA’s have committees and a Board. Decisions on capital or reserve projects, ARC compliance and policy, social events, clubhouse projects, financial monthly review are made by those committees and the Board. If you have complaints, then become part of the solution to those complaints.
Bill Seiler, President, The Villas of Asbury HOA
9/17/20
The outdoor pool will be closed beginning September 21 for the winter.
As we enter the holiday seasons, please be reminded of the policies concerning decoration and appropriate attachment to the exterior of your units. Exterior Unit Policies
9/1/20 Update...
In looking at prospective 2021 budget items, the BGS committee has been looking at alternatives for repairing the west trail. It was last sealed and repaired in 2017. One of the alternatives to a complete asphalt project is a grid system. A sample has been placed adjacent to the trail between buildings 14 and 15 (new construction area). Please try it out and send any comments to board@absburyvillas.com.
Have received several calls in the last week about worms in what seem to be the honey locust trees in the community (901,3301), causing premature leave loss and the tree looking failing. Go to an internet search of "honey locust trees and worms" and it advises that no permanent damage to a mature tree occurs, just makes them ugly too early. Signature and Ryan Tree have advised the BGS committee the same. Will review in the spring as to whether pre season treatment needed or maybe we wish for two weeks of below zero temperatures this winter? Thanks for the calls.
8/24/20
Drainage Project at Buildings 29-31 will begin the week of August 24. Individual units affected will be advised as work progresses.
FROM THE HOA PRESIDENT JULY 1, 2020
ARC ALERT: If you are choosing to replace mulch on your own, please make sure to use dark brown or black.
PATIO STEPS: An ARC request must be sent before you paint, and the color needs to match the trim on your unit. The HOA does have paint available upon request. Carpeting on the patio steps is not permitted.
Some updates and reminders.
1. Sprinkler System. Per the notice on the www.AsburyVillas.com website, the sprinkler system was activated in mid June. The schedule is found on that website under the Homeowners drop down, maintenance expectations, sprinkler schedule. It also is posted on the bulletin board in the clubhouse. There continue to be repairs and adjustments done on the system. If you think you have issues with the system, please email the HOA Board or contact Bob Fenton or Rick Jamieson.
2. Painting Project. The four buildings scheduled for 2020 are completed. The schedule for next year will be finalized as part of the 2021 budget process.
3. Pool. Glad to see good usage. REMINDERS: The pool closes at 10:00. That means out of the pool area by 10:00, not entrance before 10:00 and staying past 10:00. Also, do not admit persons who claim they “forgot” their access card. Have them go and get it.
4. Drainage Projects. Authorized drainage projects at the new construction and 17-18 are completed. The authorized drainage project along West 158th Terrace and South Sunset should begin later this month. That project also will include redoing the asphalt driveway entering West 158th Terrace between Buildings 29 and 30. Residents will be notified as to schedule.
5. Brentwood Sidewalk. The Board authorized replacement of a portion of the concrete sidewalk on Brentwood going north from Building 29. The remainder will be a budget item in 2021.
Bill Seiler, President, The Villas of Asbury HOA
June 16, 2020
The Villas of Asbury sprinkler system was turned on and is running as of late last week. Because of the dry weather so far in June, the turf zones are running 25 minutes four days a week and the shrub zones are running 10 minutes four days a week for 10 minutes. The schedule is found on the Asbury Villas.com website under the Homeowners drop down, maintenance expectations, sprinkler schedule. We will adjust this schedule particularly in areas of new sod. Note that the system runs in many places over night. We have had repair work done at various places in the system. If you have questions or think you have issues please contact Bob Fenton at refenton03@comcast.net or Rick Jamieson at board-liason@asburyvillas. com. If you have new plantings in the shrub zones you may need to supplement the watering as needed.
FROM THE HOA PRESIDENT OCTOBER 7, 2020
PRUNING: Weather permitting, Signature will be doing the fall pruning on Monday, October 12 and Tuesday, October 13. Fall pruning includes evergreens, boxwoods, and other shrubs. It does not include roses, grasses, or perennials, which are pruned in the spring.
FOR THOSE WHO DO THEIR OWN PRUNING: tape is available in the clubhouse until Monday, October 12 for those wishing to mark bushes for non pruning. Please take only as much tape as you need.
CLUBHOUSE CLEANING. The clubhouse meeting room and exercise room will be closed on Tuesday, October 13 for fall rug cleaning.
October 1 2020
1. Projects: Thank you for the cooperation on the drainage project along Sunset and West 158th Terrace and at asphalt project at the new construction buildings 15-16. Asphalt project done and units at 16 have been listed for sale. Drainage project proceeding. Anticipate that concrete sidewalk will be scheduled next week and then asphalt driveway (entering between 29 and 30) at end of approved project. Pleased with the improvement in drainage for the community after the rain on Sunday.
2. Aeration: The HOA Board at the September board meeting approved aeration for the common area lawn in the community. Our clay soil needs it. Signature Landscaping will be marking the sprinkler heads this week and then aeration will be done. The HOA Board did not approve overseeding this year since the lawn areas are doing well. It is an extra under the Landscape project so aeration ($3253) was approved and overseeding ($5592) not approved. Will be reviewed annually as an extra.
3. Budget Process: The 2021 budget process, per normal, begins in October with the Finance Committee meeting original mark up and follow up towards the end of finalizing and approving at the November HOA board meeting in November after review and public comment period at meeting by HOA members. We are reviewing the various service contracts such as pool servicing, security system, snow removal, ground maintenance (landscaping) as well as insurance costs, City of Olathe and Water One rate increases and necessary capital (reserve) projects like continuation of painting project for next year. Generally, we are very happy with our present vendors. This year the management company and contract are being reviewed and the Board is reviewing alternatives, including the continuation of Sentry. You will receive a mailing in early November with more details which, of course, impact whether we need a dues increase for 2021.
4. Maintenance requests and updated news: We continue to work on guttering and roof matters. Rigdon recently completed various stone and brick repairs in preparation for next year’s painting project; Ryan Tree will be doing various fall and winter tree trimming, If you have maintenance issues, please send them to board@asburyvillas.com or use the request form on the website which is copied to the board.
GET INVOLVED. All HOA’s have committees and a Board. Decisions on capital or reserve projects, ARC compliance and policy, social events, clubhouse projects, financial monthly review are made by those committees and the Board. If you have complaints, then become part of the solution to those complaints.
Bill Seiler, President, The Villas of Asbury HOA
9/17/20
The outdoor pool will be closed beginning September 21 for the winter.
As we enter the holiday seasons, please be reminded of the policies concerning decoration and appropriate attachment to the exterior of your units. Exterior Unit Policies
9/1/20 Update...
In looking at prospective 2021 budget items, the BGS committee has been looking at alternatives for repairing the west trail. It was last sealed and repaired in 2017. One of the alternatives to a complete asphalt project is a grid system. A sample has been placed adjacent to the trail between buildings 14 and 15 (new construction area). Please try it out and send any comments to board@absburyvillas.com.
Have received several calls in the last week about worms in what seem to be the honey locust trees in the community (901,3301), causing premature leave loss and the tree looking failing. Go to an internet search of "honey locust trees and worms" and it advises that no permanent damage to a mature tree occurs, just makes them ugly too early. Signature and Ryan Tree have advised the BGS committee the same. Will review in the spring as to whether pre season treatment needed or maybe we wish for two weeks of below zero temperatures this winter? Thanks for the calls.
8/24/20
Drainage Project at Buildings 29-31 will begin the week of August 24. Individual units affected will be advised as work progresses.
FROM THE HOA PRESIDENT JULY 1, 2020
ARC ALERT: If you are choosing to replace mulch on your own, please make sure to use dark brown or black.
PATIO STEPS: An ARC request must be sent before you paint, and the color needs to match the trim on your unit. The HOA does have paint available upon request. Carpeting on the patio steps is not permitted.
Some updates and reminders.
1. Sprinkler System. Per the notice on the www.AsburyVillas.com website, the sprinkler system was activated in mid June. The schedule is found on that website under the Homeowners drop down, maintenance expectations, sprinkler schedule. It also is posted on the bulletin board in the clubhouse. There continue to be repairs and adjustments done on the system. If you think you have issues with the system, please email the HOA Board or contact Bob Fenton or Rick Jamieson.
2. Painting Project. The four buildings scheduled for 2020 are completed. The schedule for next year will be finalized as part of the 2021 budget process.
3. Pool. Glad to see good usage. REMINDERS: The pool closes at 10:00. That means out of the pool area by 10:00, not entrance before 10:00 and staying past 10:00. Also, do not admit persons who claim they “forgot” their access card. Have them go and get it.
4. Drainage Projects. Authorized drainage projects at the new construction and 17-18 are completed. The authorized drainage project along West 158th Terrace and South Sunset should begin later this month. That project also will include redoing the asphalt driveway entering West 158th Terrace between Buildings 29 and 30. Residents will be notified as to schedule.
5. Brentwood Sidewalk. The Board authorized replacement of a portion of the concrete sidewalk on Brentwood going north from Building 29. The remainder will be a budget item in 2021.
Bill Seiler, President, The Villas of Asbury HOA
June 16, 2020
The Villas of Asbury sprinkler system was turned on and is running as of late last week. Because of the dry weather so far in June, the turf zones are running 25 minutes four days a week and the shrub zones are running 10 minutes four days a week for 10 minutes. The schedule is found on the Asbury Villas.com website under the Homeowners drop down, maintenance expectations, sprinkler schedule. We will adjust this schedule particularly in areas of new sod. Note that the system runs in many places over night. We have had repair work done at various places in the system. If you have questions or think you have issues please contact Bob Fenton at refenton03@comcast.net or Rick Jamieson at board-liason@asburyvillas. com. If you have new plantings in the shrub zones you may need to supplement the watering as needed.